Teaching Grants Budgets

[ Go to the grants home page. ]

Stream People Duration Funding Amount
Practice Individual or collaborative One year Up to $7,500
Lesson Study Team of three to six members One or two years Up to $7,500 per year, to a maximum of $15,000 for two years, for the entire team
Scholarship of Teaching and Learning Individual or collaborative One or two years

Individual projects: Up to $10,000 per year, to a maximum of $20,000 for two years

Collaborative projects: Up to $20,000 per year, to a maximum of $40,000 for two years

Funds are distributed through Research Services, and grant funds must be used as indicated in the project’s approved budget. 

To prevent proposals from being returned to applicants for revision, the grants application requests a brief rationale for each expenditure, explaining how it supports the project’s goals and inquiry.  

Some common uses of Teaching and Learning Grant funds include hiring an RA (see below for possibilities), traveling to a conference to present the results of a project or paying publication fees (see below for stipulations), paying software licenses, hiring a transcriptionist, and supplying hospitality for a relevant gathering or event.  Below are some guidelines for specific budget items:

We recommend (but don't require) hiring an RA to assist with the project.

To support students’ development as teachers and researchers, and to inform how we conduct research into teaching and learning, we encourage treating Research Assistants (RAs) be treated not just as support but as co-inquirers or fellow members of the research team (i.e., more fully understanding the teaching and learning context, providing a student's perspective throughout the project, planning and designing the project, gathering and analyzing evidence, disseminating findings by co-authoring and/or co-presenting). On the budget form, please specify the RA’s types of activities, wages, and number of hours. Human Resources has information on the process for hiring a graduate student as a research assistant on a grant-funded project. For support with hiring processes and guidelines, please go to the Integrated Services Center. 

While these grants are not travel grants, a portion of the funds may cover travel.

Portions of Practice Grants may cover travel for the grant holder(s) to learn about teaching and learning.

Since dissemination off campus is recommended for Lesson Study Grants and required for SoTL Grants, portions of these grants may be used to cover travel for presentation of findings.  However, the primary use of Lesson Study Grants is to support the study of the lesson, and the primary use of SoTL Grants is to support the inquiry and research process. (This principle also applies to using a portion of the funds for publication fees.)

Requests for budget items related to travel should be accompanied by a strong rationale for their relevance to the project. Grants have generally supported presenting at a local conference presentation, and no more than one academic staff member of the research team and one RA to present at one relevant national or international conference.

Some applicants request a portion of the funds for open access publishing fees. This expense is permitted, but also know about the library's Open Access Authors Fund.

The following are ineligible for funding through the Teaching and Learning Grants:

  • Costs normally budgeted by University of Calgary units
  • Costs associated with student course fees (e.g., student costs with field trips, tuition reimbursement, etc.)
  • Wages for faculty, regularly assigned teaching assistants, or staff members who would normally be employed by the University
  • Course releases
  • Professional memberships and journal subscriptions (PERs should be used for membership fees, and journals can be accessed through the library.)
  • Hardware, equipment, and other expendables
  • Principal Grantholders and co-applicants may not pay themselves.

For additional university policies, consult with your appropriate department administrator, HR advisor, the university’s Travel & Expense Reimbursement Handbook, and other applicable UCalgary policy documents.


For questions about the grants, please email tigrants@ucalgary.ca